PROTECTION OF YOUR PERSONAL DATA
This privacy statement provides information about
the processing and the protection of your personal data.

1. Introduction

The European Commission (hereafter ‘the Commission’) is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).

This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.

The information in relation to processing operation “European Market Observatory for Fisheries and Aquaculture Products – EUMOFA” undertaken by Directorate-General Maritime Affairs and Fisheries (DG MARE) / Directorate A: Maritime Policy and Blue Economy / Unit A4: Economic Analysis, Markets and Impact Assessment is presented below. The EUMOFA is committed to protect the personal data of users while providing services contributing to the obligations of the European Commission in terms of market intelligence as defined in Art. 42(1)(a) of Regulation (EU) No 1379/2013. On this basis, EUMOFA is designed to gather and disseminate information to users.

2. Why and how do we process your personal data?

Purpose of the processing operation: The European Market Observatory for fisheries and aquaculture (EUMOFA), acting under control of Directorate-General Maritime Affairs and Fisheries (DG MARE) / Directorate A: Maritime Policy and Blue Economy / Unit A4: Economic Analysis, Markets and Impact, is a market intelligence tool for the European Union fishery and aquaculture sector, developed by the European Commission. It aims to increase market transparency and efficiency, analyses EU markets dynamics, and supports business decisions and policy-making. EUMOFA enables direct monitoring of volumes, values and prices of fisheryand aquaculture products, from the first sale to retail stage, including imports and exports. Data are collected from EU countries, Norway, Iceland, the United Kingdom and from EU institutions and updated every day. With the creation of EUMOFA, the Commission follows up on Article 42(1) of Regulation (EU) No 1379/2013 on the common organisation of the markets in the fishery and aquaculture sector (OJ 354, 28 December 2013, p. 1).

The data collected for and presented by EUMOFA does not contain personal data. However, in order to allow individuals to access and receive the information and to ask questions, it is necessary to process some personal data.

• Send communication material through a newsletter;
• Reply to requests received through “contact us”.
• By using the website, cookies might be set to increase the functionality and which are necessary for web analytics purposes. Data collected through non-essential cookies requires prior consent of the data subject. The site uses a Cookie Consent Banner (CCK), respecting the browser's 'Do Not Track' (DNT) setting and applying anonymisation of visitors' IP addresses to ensure that no additional personal data is collected through cookies without the consent of the data subject.

The processing of personal data will be automatic for subscription to distribution lists and manual when processed through the users support functionalities.

Your personal data will not be used for an automated decision-making including profiling.

3. On what legal ground(s) do we process your personal data

We process your personal data, in line with Article 5(1)(a) of Regulation (EU) 2018/1725 because processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Union institution or body.

The basis for the processing referred to has been laid down in the following Union law: Article 42 of Regulation (EU) No 1379/2013 on the common organisation of the markets in fishery and aquaculture products, in conjunction with the Treaty of the European Union, more specifically its Article 11 and Article 15 of the Treaty on the Functioning of the European Union.

Processing of personal data for the subscription to the newsletter (and in case applicable for setting non-essential cookies) is based upon your consent in line with Article 5(1)(d) of Regulation (EU) 2018/1725.

4. Which personal data do we collect and further process?

• E-mail address (compulsory in order to receive the newsletters);
• First name, last name, and any other personal data that user may transmit through “contact-us” functional mailbox (user support);
• IP address for setting of cookies (if consented to).

The provision of personal data is not mandatory to access the EUMOFA website and the information provided therein, but without the provision of the data (indicated as compulsory), you will not be able to receive the newsletter.

Please note that the Data Controller does not request nor expect that data subjects provide any special categories of data under Article 10(1) of Regulation 2018/1725 (that is “personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation”) related to themselves or to third persons. Any spontaneous inclusion of these types of personal data when contacting us via the “contact-us” functional mailbox is the responsibility of the data subject and by including any of these types of data the data subject is considered to provide his/her explicit consent to the processing, in accordance with Article 10(2)(a) of Regulation 2018/1725.

5. How long do we keep your personal data?

The EUMOFA only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, namely for

Newsletters:

EUMOFA sends periodical newsletters in which the release of EUMOFA publications is promoted, or for communicating innovations released in the EUMOFA website.

The personal data provided to receive the newsletter is retained as long as the user (data subject) remains registered to receive the newsletters. Once he/she de-registers, the personal data is deleted.

Requests (questions, comments sent by e-mail):

In case contact to EUMOFA is made via e-mail (for example for receiving support), the e-mail address and any personal data provided will be kept for the purpose of replying to any request and will not be used for any other purposes without prior consent. Replies to requests are provided on a real-time basis, i.e. either the request can be addressed within the day, or a holding reply is sent within the day with a date for the delivery of the requested information or service. Requests related e-mails are deleted once a final reply is provided.

Personal data communicated in that framework are deleted as soon as the request is addressed, related email conversation with the Commission will be deleted at the latest after six months in line with corporate retention rules for emails. Your personal data is kept no longer than one month after the possible closure of EUMOFA.

6. How do we protect and safeguard your personal data?

All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored either on the servers of the European Commission or of its contractors. All processing operations by the Commission are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.

The Commission’s contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving from the transposition of the General Data Protection Regulation in the EU Member States (‘GDPR’ Regulation (EU) 2016/679). The collected personal data are stored on EUMOFA’s contractor servers, that only selected personnel and contractors have access to via secured password.

In order to protect your personal data, the Commission has put in place a number of technical and organisational measures in place. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.

7. Who has access to your personal data and to whom is it disclosed?

Access to your personal data is disclosed on a need-to-know basis. They are primarily processed by the EUMOFA experts who will address the request for information (helpdesk).

Access to your personal data can also be provided to the Commission staff responsible for carrying out this processing operation and to authorised staff. Such staff abide by statutory, and when required, additional confidentiality agreements.

Data are not provided to parties outside the EUMOFA framework (they can be shared/forwarded to other partners of the Consortium managing EUMOFA only for the purpose of answering to specific requests). The EUMOFA framework comprises the European Commission - Directorate-General Maritime Affairs and Fisheries (DG MARE) and the EUMOFA's contractor, namely: COGEA Consulenti per la Gestione Aziendale S.R.L., Via Po, 102 – 00198 Roma, Italy. Data can be shared/forwarded to other services of the Commission on a case-by-case basis when necessary to answer specific questions. In this case, e-mails are anonymised: the question or request is transmitted without any personal data.

Upon your consent to this, the EUMOFA website may automatically collect information as you browse, such as Internet Service Provider, browser type and version, operating system and device type, average time spent on the site, pages viewed, information accessed, the Internet Protocol (IP) address used to connect your computer to the Internet and other statistics. These data are gathered to analyse and improve the overall experience on the website. You will find more information on these statistics and on the related use in the dedicated Cookies Policy page.

The information we collect will not be given to any third party, except to the extent and for the purpose we may be required to do so by law

8. What are your rights and how can you exercise them?

You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, your personal data and to rectify them in case your personal data are inaccurate or incomplete. Where applicable, you have the right to erase your personal data, to restrict the processing of your personal data, to object to the processing, and the right to data portability.

You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 5(1)(a) on grounds relating to your particular situation.

Insofar you have consented to the certain processing of your personal data to the Data Controller for the present processing operation, you can withdraw your consent at any time by notifying the Data Controller. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent.

You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below.

Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request.

In accordance with Article 14(3) of Regulation (EU) 2018/1725, your request as a data subject will be handled within one month of receipt of the request. That period may be extended by two further months where necessary, considering the complexity and number of the requests. In such case you will be informed of the extension of the time limit, together with the reasons for the delay.

9. Contact information

• The Data Controller

If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller, Directorate-General Maritime Affairs and Fisheries (DG MARE) / Directorate A: Maritime Policy and Blue Economy / Unit A4: Economic Analysis, Markets and Impact Assessment (mailto:MARE-A4@ec.europa.eu).

• The Data Protection Officer (DPO) of the Commission

You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.

• The European Data Protection Supervisor (EDPS)

You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.

10. Where to find more detailed information?

The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: http://ec.europa.eu/dpo-register.

This specific processing operation has been included in the DPO’s public register with the following Record reference: DPR-EC-01190